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Notes on Implementation of the Code

Please use the relevant guide and the samples for implementation.

General notes on implementation of the Code

  • Levels 1 (guidelines) and 2 (explanations) of the Code of Conduct “Guidelines for Safeguarding Good Research Practice” are to be implemented analogously in their essence; verbatim adoption of the text of the individual guidelines and explanations is not required. It is possible to make references to regulations outside of the actual implementation text.
  • When implementing the guidelines in a way that suits your institution, please ensure they are worded so as to apply specifically and concretely within your context. It may be helpful to provide examples to illustrate your regulations.
  • No further documents are to be submitted beyond the actual implementation text.
  • However, if you make reference to documents issued by your institution in your implementation text – and such references should be as specific as possible – please send us these documents.
  • Please use the guide to help you with implementation.
  • For details of changes as compared to the white paper “Safeguarding Good Scientific Practice”, please refer to the table on page 10 of the guide.
  • Use the track mode to indicate any updates and modifications to your existing regulations that result from implementation of the recommendations in the white paper.
  • Please send the document to: gwp@dfg.de.
  • The Research Integrity Team is responsible for reviewing implementation of the Code, so you are welcome to send  us the final draft version of your changes as prepared for passing through the committee process at your institution. If the Research Integrity Team identifies any need for any change, this can prevent the often time-consuming committee process from having to be initiated several times at your institution.
  • FAQ on the topic of implementation

There are three variants for the implementation of the Code

Please always use the following template to submit your implementation documents to the DFG:

1) Implementation Variant 1 (standard case):

Higher education institutions and non-HEI research institutions take responsibility for implementing the Code guidelines on a legally binding basis, usually in the form of statutes.

  • Guide (available in German only)

If a non-HEI (research) institution cannot implement the guidelines in a legally binding manner on its own due to its organisational structure, its nature or other circumstances, there are two further options for implementing and acknowledging the Code (Variants 2 and 3).

2) Implementation Variant 2:

The institutions concerned may associate themselves with another (research) institution that has implemented the DFG Code and acknowledge its implementation of the Code as being binding on them.

Important notes on the cooperation model

  • Please note that the cooperation partner to be chosen is the body responsible for implementing the rules of good research practice at the institution in question. In the case of HEIs, this is usually the HEI management. This means that the cooperation will involve the HEI and the institution concerned; faculties or other institutes which are part of the HEI cannot act as cooperation partners.
  • During the transition period (until 31 July 2022), please also check whether your intended cooperation partner has already adopted an implementation of the Code that has been accepted by the DFG or is still operating under the regulations according to the previously applicable DFG white paper. If the latter is the case, the basis of cooperation is the implementation of the white paper regulations; this must derive from the cooperation agreement, i.e. the model text has to be adapted accordingly.

3) Implementation Variant 3:

If the non-HEI (research) institution cannot find a cooperation partner, it can contact the German Rectors’ Conference (HRK) (GWP@hrk.de). The latter will make arrangements for a “partner institution” that is willing to act in allegations of suspected academic misconduct in individual cases. In ombudsman matters, the institutions concerned can consult the German Research Ombudsman. The guidelines of the Code are implemented accordingly.

If you have any questions, please contact: